Terms of Use

1. Acceptance and Eligibility

By creating an account, accessing, browsing, or using the Service, you agree to this Agreement. If you do not agree, you may not access or use the Service.

If you use the Service on behalf of a company, trust, partnership, property owner, property management business, or other entity, you represent that you have authority to bind that entity to this Agreement. In that case, "you" and "your" refer to both you and that entity.

You must be legally able to enter into this Agreement and use the Service. You may not use the Service if you are barred from doing so under applicable law.

2. Privacy Policy

RentalBooks' collection, use, disclosure, and protection of personal information is described in its Privacy Policy. The Privacy Policy is incorporated into this Agreement by reference. If there is a conflict between this Agreement and the Privacy Policy regarding personal information, the Privacy Policy controls to the extent of that conflict.

3. License and Access

Subject to this Agreement, RentalBooks grants you a limited, non-exclusive, non-transferable, revocable right to access and use the Service for your own internal rental property bookkeeping and recordkeeping purposes.

You may not copy, modify, reverse engineer, decompile, resell, sublicense, scrape, interfere with, or misuse the Service except as expressly allowed by this Agreement or applicable law.

4. Account Responsibility

You are responsible for maintaining the confidentiality of your account credentials and for all activity under your account. You agree to provide accurate account information and to promptly notify RentalBooks of unauthorized access or security concerns.

You are responsible for ensuring that each person who accesses the Service through your account or organization complies with this Agreement.

5. Customer Data

"Customer Data" means data, files, records, receipts, property information, unit information, tenant information, lease information, transaction information, journal entries, account information, and other content that you or your users submit to the Service.

You retain ownership of your Customer Data. You grant RentalBooks a license to host, process, transmit, display, copy, and use Customer Data as necessary to provide, secure, maintain, troubleshoot, support, and improve the Service.

You are responsible for the accuracy, completeness, legality, and appropriateness of Customer Data. RentalBooks is not responsible for errors caused by inaccurate, incomplete, outdated, or improperly classified Customer Data.

You represent and warrant that you have all rights, permissions, notices, and consents necessary to submit Customer Data to the Service, including any personal information, tenant information, lease information, financial information, receipts, documents, or third-party records.

You may not submit Customer Data that violates applicable law, infringes third-party rights, or contains information you are not authorized to process through the Service.

6. Derived Data

RentalBooks may create, collect, use, store, analyze, retain, and commercialize data, analytics, statistics, metadata, models, patterns, outputs, performance data, diagnostic data, usage data, aggregated data, de-identified data, and other information that is derived from or generated through use of the Service ("Derived Data").

RentalBooks may use Derived Data for lawful business purposes, including operating, securing, analyzing, benchmarking, developing, training, improving, and enhancing the Service and related products or services.

RentalBooks will not use Derived Data in a manner that identifies you, your users, your tenants, your properties, or any other individual or entity unless permitted by this Agreement, the Privacy Policy, or applicable law.

7. Not Tax Preparation Software

RentalBooks is bookkeeping and recordkeeping software. RentalBooks is not tax preparation software, does not prepare or file tax returns, and does not provide tax, legal, accounting, financial, investment, or professional advice.

Any reports, exports, depreciation schedules, journal entries, account balances, classifications, summaries, calculations, or other outputs generated by RentalBooks are provided for informational and recordkeeping purposes only. You are responsible for reviewing all information and consulting a qualified tax, accounting, legal, or financial professional before relying on it for tax filings, financial statements, legal compliance, lending requirements, regulatory obligations, or business decisions.

RentalBooks does not guarantee that any calculation, classification, depreciation schedule, journal entry, report, export, or recommendation complies with any tax law, accounting standard, lease requirement, lender requirement, or regulatory obligation.

8. No Property Management, Brokerage, Or Legal Relationship

RentalBooks is not a real estate broker, property manager, attorney, accountant, tax preparer, financial advisor, payment processor, escrow agent, bank, lender, or insurance provider.

RentalBooks is not a party to any lease, rental agreement, tenant relationship, vendor agreement, maintenance arrangement, financing arrangement, or dispute between you and any tenant, landlord, property owner, property manager, vendor, professional, government agency, or other third party.

You are solely responsible for complying with landlord-tenant laws, housing laws, fair housing laws, tax laws, accounting rules, lease obligations, notice requirements, rent collection rules, security deposit rules, privacy laws, and other obligations that apply to you or your properties.

9. Acceptable Use

You may not use the Service to violate law, infringe rights, upload malicious code, attempt unauthorized access, interfere with service operations, bypass security controls, or transmit unlawful, harmful, deceptive, or abusive material.

You may not use the Service to process data that you do not have the right to submit.

You may not use the Service to make automated requests, scrape data, probe or test security, overload infrastructure, access another user's account or data, or interfere with the integrity or performance of the Service without RentalBooks' prior written permission.

10. Third-Party Services And Authentication

The Service may use or integrate with third-party services, including authentication, hosting, storage, payment, analytics, or infrastructure providers. RentalBooks is not responsible for third-party services except as required by applicable law.

If you use Google or another third-party account to sign in, that third party's terms and privacy policy also apply to your use of that authentication service. RentalBooks is not responsible for third-party account availability, security, or access decisions.

11. Communications

You agree that RentalBooks may send you service-related communications, including account notices, security notices, billing notices, product updates, legal notices, and support messages. These communications may be sent by email, in-product notice, or other contact methods you provide.

If RentalBooks sends marketing communications, you may opt out of marketing messages where required by law. You may not opt out of transactional or service-related communications that are necessary to provide, secure, administer, or maintain the Service.

12. AI And Automated Features

The Service may include or later add automated, algorithmic, machine learning, or artificial intelligence features, including transaction categorization, suggestions, summaries, anomaly detection, document extraction, or workflow assistance.

Outputs from automated or AI-assisted features may be incomplete, inaccurate, outdated, or unsuitable for your circumstances. You are responsible for reviewing and validating all outputs before relying on them or using them in your records, tax filings, financial statements, legal compliance, or business decisions.

13. Availability and Changes

RentalBooks may modify, suspend, discontinue, or limit the Service or any feature at any time. RentalBooks may also update this Agreement by providing notice through the Service, by email, or by other reasonable means.

14. Fees, Subscriptions, And Renewals

If the Service includes paid plans, you agree to pay all applicable fees, taxes, and charges according to the selected plan and billing terms. Fees are non-refundable except as required by law or expressly stated in writing.

If you enroll in a subscription, you authorize RentalBooks or its payment processor to charge the applicable recurring fees and taxes until the subscription is canceled. Subscription terms, renewal periods, cancellation procedures, refund rules, and payment processor terms may be presented at checkout or in a separate payment policy.

RentalBooks may change fees or billing terms by providing notice as required by applicable law. Continued use of the Service after a fee change takes effect constitutes acceptance of the updated fees.

15. Data Export And Retention

RentalBooks may provide tools to export certain Customer Data. You are responsible for exporting Customer Data that you need for business, tax, legal, accounting, or recordkeeping purposes.

RentalBooks may retain Customer Data, backups, logs, Derived Data, and records after account closure or termination as required or permitted by law, for legitimate business purposes, for dispute resolution, to enforce agreements, to prevent fraud or abuse, or according to backup and retention practices.

16. Termination

RentalBooks may suspend or terminate access to the Service if you violate this Agreement, create legal or security risk, fail to pay amounts due, or misuse the Service. You may stop using the Service at any time.

After termination, RentalBooks may retain or delete Customer Data according to its backup, retention, legal, and operational policies. You are responsible for exporting Customer Data before termination when export functionality is available.

17. Disclaimer of Warranties

The Service is provided "as is" and "as available." To the maximum extent permitted by law, RentalBooks disclaims all warranties, whether express, implied, statutory, or otherwise, including warranties of merchantability, fitness for a particular purpose, title, non-infringement, accuracy, availability, and error-free operation.

18. Limitation of Liability

To the maximum extent permitted by law, RentalBooks will not be liable for indirect, incidental, consequential, special, exemplary, or punitive damages, or for lost profits, lost revenue, lost data, business interruption, tax penalties, accounting errors, or legal compliance failures.

To the maximum extent permitted by law, RentalBooks' total liability arising out of or relating to the Service or this Agreement will not exceed the amounts paid by you to RentalBooks for the Service during the twelve months before the event giving rise to the claim, or one hundred dollars if you have not paid RentalBooks.

19. Indemnification

You agree to defend, indemnify, and hold harmless RentalBooks from claims, damages, liabilities, losses, costs, and expenses arising from your Customer Data, your use or misuse of the Service, your violation of this Agreement, your violation of law, or your infringement of third-party rights.

20. Assignment

You may not assign or transfer this Agreement or your account without RentalBooks' prior written consent. RentalBooks may assign this Agreement in connection with a merger, acquisition, reorganization, sale of assets, financing, corporate transaction, or by operation of law.

21. Notices

RentalBooks may provide notices by email, in-product notice, posting through the Service, or other reasonable means. You are responsible for keeping your account contact information accurate and current.

22. Severability, Waiver, And Entire Agreement

If any provision of this Agreement is found unenforceable, the remaining provisions will remain in effect. RentalBooks' failure to enforce a provision is not a waiver of its right to do so later.

This Agreement, together with any referenced policies or order terms, is the entire agreement between you and RentalBooks regarding the Service and supersedes prior or contemporaneous agreements about the Service.

23. Governing Law

This Agreement is governed by the laws of the state specified by RentalBooks, without regard to conflict-of-law rules. Venue and dispute resolution terms should be finalized with legal counsel.

24. Contact

Questions about this Agreement may be directed to: TBD.